It is essential that a PLC has a Company Secretary, as they can play a pivotal role in the restructuring of corporate governance, processes, internal controls and any legal and financial obligations as well as the initial IPO process. If a company does not employee an in-house company secretary it will need to outsource the role to a corporate services business.
Company Secretary’s draw expertise from a vast array of areas; and can advise on corporate structure, board personnel, upgrade on internal systems as well as implementing group policies.
Ensuring that the correct procedure for appointing new directors is carried out. Also assisting with support and guidance to directors when needed. Certifying the company complies with statutory and regulatory requirements. As well as the introduction of corporate strategies and board decisions are followed. The company secretary also has a duty of communication with existing and new shareholders, acting as a point of contact.
Company Secretary Duties:
- Reviewal of corporate structure and company documents.
- Assist with reviewal of company compliance and corporate governance.
- Review policies and procedures relating to corporate governance.
- Attending board meetings, general meetings and review relevant board minutes.
- Review letters and any documentation regarding the listing process.
- Adhere to the requirements of Stock Exchanges.
- Communication, registration and monitoring of shareholders.
- Publications of company annual reports, accounts and interim statements.